10 Things To Think About For An Outdoor Wedding

Fall brings a lot of things...pumpkin everything, boots and scarves, and of course, beautiful outdoor weddings with fall foliage and warm apple cider. Outdoor weddings are amazing, I even had one myself, but they do come with a mix of additional details that needed to be sorted out. When deciding on a venue or location for your wedding, it's those things can cause a bit of added stress when not completely thought out. 

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It's easy to go into a friends property, see all of the possibilities and move forward with that dream vision in mind...but what about the backup plan? It's hard to focus on the possible outcomes when you know you have the PERFECT property that would look amazing with a tent set-up and a ceremony spot no venue can match. How can you ensure your wedding will match up to everything you are hoping for? Hopefully this post will explain it! 

1. Weather. The one thing most couples don't want to think about but absolutely need to. Think about the various cases that could have an effect on your wedding day (even month or week!):
     - Is it in a flood zone?
     - Where will things be if it rains?
     - What will happen if it is windy?
     - Are there trees nearby that we should look out for?
     - What are the chances of the water/currant/waves being too high? 
All of these vary based on location but it is a great starting point. 

2. Permits. Another big one! Some neighborhoods, communities and states have special permits required for hosting large events. Check with your county and see if there is anything you should be aware of and the prices. This goes for a few variables besides the property itself, but we get into those details below. 

3. Electric. A standard outlet on the side of someones house is not going to work for a few reasons. 
     a. Distance. In most cases you won't have your tent or ceremony directly next to a home, which means the electrical source is going to be a good distance away from where it needs to be. Think about having an electrician come out and recommend a location for an additional source of electricity. 
     b.  Use. Do you have a DJ or band? How many electrical outlets will they need? Will you have a Photo Booth that needs to be plugged in? Will your caterer need their own tent with electric for grills? Each vendor may need their own source of electricity and a standard outlet will not have enough to suit these needs. 
If you don't plan on having other events on the property, a quick remedy for this situation is to rent a large generator. 

4. Restrooms. Did you know that residential plumbing is not made for high volume use? If you are having more than an intimate wedding with a small number of people you will need to rent a restroom trailer. There are inexpensive options and other options that are a little nicer, it all depends on what you are looking for. Again, referencing #3, make sure electricity is availible. 

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5. Bugs. I highly recommend having the property sprayed for bugs of all kinds. In order to ensure guests aren't being eaten alive by mosquitos and other bugs aren't attracted to the tulle in your bridesmaid dresses, a professional bug spray is highly recommended for the property. It's nice to have some bug spray on hand as well!

6. Catering & alcohol. Find out what a caterer will need before hand. A residential kitchen will likely not be enough space for a caterer to prepare a meal for all of your guests and have everything out on time. If they need a caterers tent, ensure there is space for this near where the reception will be. It's also recommended to ask your caterer if they are able to provide alcohol or have a license to serve alcohol that you have provided. You want to ensure all alcohol liability is covered. 

7. Noise. Almost all counties have a noise ordinance, whether you are nearby other neighbors or not, check into what this time is. The last thing you want is for guests (and your timeline) to think the party will go on to a certain time only to have the police show up and let you know the party needs to end ASAP. 

8. Setup & Cleanup. This is something to check with all of your vendors because you won't want to take time during your wedding day to have guests setting up and cleaning up. Your rentals may be delivered a few days early, but you can always make sure they know the general area of where things go. Many caterers will include it in their contract to setup tables and chairs, and they may be the ones providing linens and place settings, which typically means they set that up as well. If setup for these items is provided, what about clean up? Will you be left with tables and chairs to clean and stack the next day, or will the rental company do that when they come to pick everything up? Check your contracts and don't be afraid to ask these questions! 

9. Parking. Is there room for 100 cars on a field somewhere near the ceremony & reception? If yes, that is great, if not you will need to think of some alternative options. You could provide a shuttle service, inform guests that parking is limited and carpool if possible (keeping in mind, you may have guests that aren't able to do this) and or higher some sort of valet service (Keep in mind, weather may also play a role in the parking situation.)

10. Insurance. You may think you have all of your bases covered, but in the end something may be overlooked and insurance is the best way to handle that. Every participant in the wedding should be covered by their own insurance policy. The property owner, the couple, and every vendor should have liability insurance to cover anything that may come up. 

Some of these items will even be relevant for even a wedding venue with an outdoor location! Please pay attention to each item listed and keep in mind that a private property wedding can be absolutely stunning, but it does require a bit more attention to detail. 

If you are hoping to have your wedding on a private property and want additional guidance on how to ensure everything works out, we would love to chat! Send us an email and let's get the conversation started! 

photos by Kira Nicole Photography and Candace Nicole Photography

What Is A Venue Coordinator And What Do They Do?

Hello! Enchanting Events here, and we have a BIG question for you! Have you or your fiancé thought, "We have a venue coordinator, so we won’t need a wedding coordinator?” 

If so, we would like to help you! In this post, we will explain the differences between a venue coordinator and a wedding coordinator. 

Before we jump in, we want to encourage our couples that venue coordinators are awesome. We as wedding coordinators love working with them! Venue coordinators are helpful and team-oriented. They assist in managing their team and venue, and they are an essential part of the wedding day. 

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So, what exactly does a venue coordinator do? 

Venue coordinators are unique to the wedding in that their priority is the venue. Moreover, a venue coordinator/planner is hired BY the venue FOR the venue. They are there to make sure that the lights are working, the space is clean, and the venue is treated appropriately by other vendors. 

What about a wedding coordinator? 

In contrast, a wedding coordinator/planner is someone hired BY you and for YOU! This person is your advocate for the entire wedding day (and for most of the planning period, if you desire) and will make your vision come to life. In turn, the wedding coordinator ensures that the rest of the vendors are fulfilling their duties and that the timeline remains intact. 

Now, let’s go back to venue coordinators... 

We comprised a list of what a venue coordinator typically manages. These duties may differ by venue.

  • He or she will open the venue on the wedding day. Most venues follow a strict schedule and only allow other vendors in at a certain time. 
  • The coordinator will also work as the liaison between the couple and the venue. For example, the venue coordinator is your first point of contact to see if sparkler exits/ confetti/open flame candles are allowed. The coordinator’s role is to ensure that the venue is up to the contracted standards. 
  • A venue coordinator will also manage the catering timeline, if catering is handled by their venue. If this is the case, the coordinator will keep the caterers aware of which tables should be served first and when clean-up should begin. 
  • A venue coordinator will also oversee the setup of tables and chairs, if they are provided by the venue. The venue coordinator will also use your floor plan to ensure that the tables are properly set up in preparation for the florals and décor. 
  • The venue coordinator will also ensure that the space is presentable. The venue coordinator oftentimes does the dirty work while things are being set up. Their knowledge of the venue and how it should look is very beneficial to their couples!
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While some awesome vendor coordinators do go above and beyond for their couples, others only check in periodically. It is important to obtain information on what the venue coordinator will handle before making a decision to hire an outside wedding coordinator. 

For your use, we compiled some key questions to ask your venue coordinator:

  • Will you contact my vendors prior to the wedding day to confirm timing, logistics, and details? Will you ensure that everyone is on the same page?
  • Will you create a timeline from the start of hair and makeup until the grand exit?
  • Will you assist with the ceremony? (note: if the ceremony is off-site, it is standard for the venue coordinator to remain at the reception venue)
  • Will you manage and coordinate the wedding rehearsal?
  • Will you set up the wedding? Will you place the escort cards, menus, and table numbers? Will you find the perfect spot for my guest book, card box, and picture frames?
  • Will you breakdown the wedding for me? Will all of my items be placed back into their respective bins and be ready for me at the end of the evening?
  • Will you remain at the venue from the start of the day until the end?
  • Will you keep in touch with me throughout the day to keep everything on time? 
  • Will you be available if something goes astray with a contracted vendor – for example, if a vendor is late, does not fulfill their contract, or cannot find his or her way to the venue?
  • Will you definitely be the coordinator present on my wedding day, or could you have a replacement?
  • Will you assist with queuing the DJ or band when it is time for introductions, dances, speeches, and cake-cutting?
  • Will you assist with the bridal party/family’s needs throughout the day?
  • Will you answer wedding-related questions throughout the entire planning process?

When you hear that your venue has a venue coordinator, even sometimes referred to as a wedding coordinator, that a great bonus! As mentioned above, venue coordinators are a vital part of the team. We encourage all couples to see if a coordinator will be there to assist them throughout the day. If they are, that is wonderful; however, please remember that their focus will be on the venue.

Similarly, we at Enchanting Events want to make sure that you are are able to enjoy every second of your wedding day, as well as the months leading up to your day. As this post has reviewed, our role differs from the role of a venue coordinator. We will check that everyone is where he or she should be, that the schedule is maintained, and that your bustle is done properly. We encourage you to think of us as additional bridesmaids who are there to help you have the best day ever – and have a plethora of wedding knowledge to share with you! 

Our job is in the details, with the ultimate goal of providing you with high quality wedding services and the wedding of your dreams. When you are ready to share your wedding vision with us, or decide to inquire more about the differences between different wedding coordinators, please reach out to us! We are here for you – and so, so excited to chat about your dream wedding! 

 

Photos by Lauren Werkheiser Photography & Anne Casey Photography

 

Summer Wedding Guest Attire For Under $100

Wedding season is happening and you have a few weddings to go to this year. But what do you wear? Depending on where you are the options may be different, but I want to save the day for all of the East Coast wedding guests that are attending a nice humid wedding this summer. 

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First things first, what is the attire for the wedding? 

Business Casual- Think sundresses, you don't need to be very fancy, but you also don't want to show up in a dress that should actually be a cover-up. 

Semi-formal or Dressy Casual- Cocktail attire

Formal or Black Tie Optional- Long dress

Black Tie- Formal gown

After you know the attire expected for the wedding you are attending, think about the location. What will the weather be like? Is it indoors or outdoors? Keep this in mind as you look at the following outfits for a summer wedding. 


Business Casual

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Karen Zambos Blue Tara Dress 
I love this fun dress! Perfect for a beach or waterfront wedding, and the side cut outs keep it more casual.  

 

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Saylor Teal Rose Bush Lace Sheath
This is a little more on the fancy side, but another great mix of casual and fun. 


Semi-formal


Shoshanna Navy Dress 
I LOVE this dress! I think it would be perfect for an outdoor summer wedding

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Jill Jill Stuart Pink Two-Toned Popover Gown 
If you are looking for something leaning a little more on the formal side, but not exactly Black Tie, this dress is a perfect combination! 

Formal

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Jay Godfrey Black Lace Triangle Gown
This dress is a stunner! The lace detail adds a little something extra and also gives the formal look. 

Badgley Mischka Navy Petunia Gown
The neckline of this dress is a winner in my book! I love the different style while still remaining formal. 

Black Tie


Jill Jill Stuart Elderberry Side Cut Out Gown
A black tie dress can still be fun with the stunning side cut outs of this deep purple dress

Laundry by Shelli Segal Charleston Gown
I am channeling The Great Gatsby with this stunner! The perfect black tie gown! 

Rent The Runway is the perfect way to get a different dress for every occasion. They also have a new membership option called the RTR Style Pass where you can rent any dress for $65! I joined with this option and absolutely love it so far! If you are interested in trying it out, here is my referral link. I highly recommend it! 
Remember- stay away from shades of white! I, personally, also stay away from red. It's such a bright statement color and you don't want to stand out in photos of a crowd ;) 

All images from Rent The Runway

Which of these dresses is your favorite?